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What can you do instead? Find out exactly what the workbook’s purpose is, and why multiple people need to use it. Test everything after you share the file, because things might not work the way they did before. If you do need to create a shared workbook, check the list of restricted features, and make sure you have everything set up exactly the way you want it, before you share the file. For example, you can’t add any of the following features, and in some cases you can’t even change the existing items: There’s a list of unavailable features for Excel 2003 on the Microsoft site, and in Excel’s help. Too Many Missing FeaturesĪfter you share a workbook, many of Excel’s features can’t be used. For me, the limitations far outweigh the benefits, and there’s usually another way to accommodate multiple users. Maybe you’ve had success with shared workbooks, and I’d love to hear about it in the comments. There are many reasons for avoiding shared workbooks in Excel It sounds good in theory, but I always try to come up with a different solution. Occasionally a client asks me to create a shared workbook in Excel, so two or more employees can work in it at the same time.